Reports & Tracking for Ergonomics: What to Store (and What to Skip)
Why more data does not automatically mean better reports
Training and support linkage
A simple data dictionary template you can copy
Here is a compact version you can adapt for an ergonomics report and tracking system:
| Field | Purpose | Example |
|---|---|---|
| Participant ID | Identifies the person without forcing duplicate names | EMP-1042 |
| Assessment date | Shows when the review happened | 2026-07-13 |
| Workstation context | Captures the setting or role | Hybrid office desk, finance team |
| Recommendation ID | Ties the record to one actionable item | REC-0087 |
| Owner | Shows who is responsible for the next step | Manager / HR |
| Status | Supports follow-up reporting | In progress |
| Outcome note | Records what changed after follow-up | Keyboard and mouse adjusted; check back next month |
That template is intentionally plain. It keeps the important facts close together and leaves the narrative where it belongs: in the report, not in ten different places.
If you want to see how those fields fit into a broader program structure, the existing Reports & Tracking page is the best internal reference point. From there, it is usually easier to decide which fields belong in the main record, which belong in a support note, and which do not need to exist at all.
For readers who want a broader resource on structured follow-up and workflow design, the article only needs one more reminder: a clean record is not about storing everything. It is about making the next decision obvious.